Partnership brief · Confidential
SMEDA Monitoring Dashboard — partnership responsibility split
A web-based Project Monitoring & Performance Dashboard for SMEDA's Business Plan 2025–28 (Tender P78547). Your firm places the tender and brings the sector expertise and references; Codeaza builds, configures and deploys the technical solution. This is what each side owns to get a winning bid submitted before the deadline.
Prepared for
Dr Abdul Saboor
Lead firm — bidding entity & M&E expertise
Re: SMEDA Dashboard tender (P78547)
Prepared by
Muhammad Asim — Founder & CEO
Codeaza Technologies — technical delivery partner
Islamabad, Pakistan · codeaza.com
01The arrangement
Simple division: your side is the bidder — you submit on EPADS in your firm's name, and you carry the eligibility credentials and the government/development-sector track record the tender scores heavily. Codeaza is the technical arm — we design, write the methodology, and build and deploy the dashboard over the 7-month contract.
Your firm owns
Wins the qualifying & credibility marks
- Places & submits the bid on EPADS (lead / prime)
- Firm eligibility & tax documents
- 5 years experience + PKR 50M turnover proof
- Specific-experience projects (35 marks)
- Government + development-sector references (10 marks)
- Team Lead, M&E Specialist & Implementation Support CVs
- Stamp-paper affidavits & declarations
Codeaza owns
Wins the technical marks + delivers the build
- Approach, methodology & work plan — Form TECH-4 (25 marks)
- Work schedule & deliverables — Form TECH-5
- Dashboard architecture & platform recommendation
- M&E framework configuration & data-entry design
- IT & Dashboard Analyst CV (5 marks)
- The full 7-month build: design → configure → deploy → train
- Any technical presentation/demo if SMEDA invites one
02Your checklist — what we need from your side
These are the items only your firm can provide. Marks shown are the QCBS points each item defends (100 total, 70 to pass).
A · Eligibility & legal (pass / fail gates)
Active EPADS v2.0 account in the firm's name — the bid is submitted as prime from here.If not registered, do this first — registration takes a few days.
Required
Firm registration certificate — SECP (Pvt Ltd) or Registrar of Firms (partnership).
Required
FBR NTN certificate
Required
STRN / Sales-tax (PST) registration certificate
Required
Active Taxpayer List (ATL) proof — firm must currently be on FBR's ATL.
Required
Proof of ≥ 5 years relevant experience (per Applicant Information Form / Annexure-A).
Required
Average annual revenue ≥ PKR 50 M over the last 3 years — audited financials / tax returns / bank statements as proof.
Required
Affidavit on Rs 100 stamp paper — not blacklisted & has read the SMEDA Blacklisting Policy 2023 (prescribed format).
Required
Bid Securing Declaration on Rs 100 stamp paper — in favour of SMEDA (prescribed format). No cash bid security required.
Required
Undertaking regarding not being blacklisted + Litigation History (Annexure A-1).
Required
B · Experience & references (this is why we partner with you)
5 completed projects, each ≥ PKR 15 M, in the last 5 years — web dashboards / M&E framework / software — with completion certificates or signed contracts (Annexure-A, specific experience).7 marks per project. The single biggest block of marks — needs documentary proof.
35
5 client references with award letters / contracts / completion or recommendation letters — at least 3 government (federal / provincial / regional) and 2 development-sector (UN, World Bank, JICA, ITC or similar).2 marks per client. Must be signed/stamped evidence.
10
Firm profile / incorporation proof — length of incorporation (10+ years = full marks, relative below).
5
C · Key experts — CVs from your side (Form TECH-6)
Lead Expert / Team Leader — CV + education & relevant assignments.
10
M&E Specialist — CV (monitoring & evaluation background).
5
Implementation Support Expert — CV.
5
IT & Dashboard Analyst — Codeaza provides this CV.
5 · ours
D · Financial & submission
Financial proposal — Forms FIN-1 & FIN-2 (lump-sum, inclusive of all taxes). Priced against the ~PKR 25 M estimate; we agree the number jointly, your firm submits.
Joint
Performance Guarantee 10% — only if we win (Pay Order / BG / DD). Post-award.
On award
Final assembly & upload on EPADS before the deadline — signed/initialled by your authorised representative.
Required
03Decisions we need to lock this week
1 · Structure. Are we bidding as a Joint Venture (needs a signed JV agreement, your firm as lead member) or is Codeaza a sub-consultant under your firm? Note: the RFP allows both, but a sub-consultant cannot appear in more than one proposal.
2 · Commercial split of the PKR 25 M — how we divide the contract value between the two firms.
3 · Authorised signatory / power of attorney for submission and, if we win, contract signing.
4 · Eligibility confirmation. Please confirm early that your firm clears the 5-year experience and PKR 50 M turnover gates and has the government + development references — these decide whether the bid is viable at all.
04Runway to submission
By 14 Aug
Lock structure & commercial split · confirm eligibility docs and references exist · confirm EPADS account.
14–20 Aug
Your side gathers all eligibility docs, project completion certificates, client references & CVs. Codeaza drafts TECH-4 methodology & TECH-5 work plan. Clarification questions to SMEDA close 20 Aug.
20–25 Aug
Assemble all forms, CVs, financial proposal (FIN-1/2), affidavits & declarations on stamp paper.
26 Aug
Full review of the assembled bid; signing/initialling of all pages.
27 Aug · 2:00 PM
Submit on EPADS v2.0. Opening same day 2:30 PM. Hard deadline — no manual/late submissions accepted.
05Good to know
Contract. 7 months from commencement; lump-sum in PKR, milestone billing (15% → 80% → 100%).
Penalty. Late delivery penalty 0.1%/day up to a max of 10% of contract value — one reason the technical plan and staffing must be realistic.
Ownership. All deliverables, data and software become SMEDA's property; strict confidentiality applies.
Presentation. SMEDA may invite the bidder to present the methodology — Codeaza will lead the technical portion.
Pass bar. QCBS, 100 technical marks, 70 to qualify before price is opened — the references and specific-experience blocks (45 marks combined) are what make the bid competitive.
© 2026 Codeaza Technologies — partnership brief prepared for Dr Abdul Saboor. SMEDA Tender P78547. Confidential. · Muhammad Asim, muhammadasim@codeaza.org